QuickBooks Direct Deposit Form - Setup and Use

If you're a business owner looking for a fast and convenient way to pay your employees, QuickBooks Direct Deposit is an excellent option. The direct deposit feature allows you to electronically transfer your employee's paychecks directly to their bank account. The process is simple, and the uses are numerous. You can save time and money on printing and mailing costs by eliminating paper checks. In this blog, we will discuss how to set up QuickBooks Direct Deposit Form and some best practices to ensure a smooth and successful payroll process.

How to Setup QuickBooks Direct Deposit Form?

Following are the steps for the QB Direct Deposit form:

Step 1: You need to download the QuickBooks direct deposit form

After you've downloaded the form and made copies, you can give them to your employees. If your employees don't fill out these forms carefully and correctly, you won't be able to pay them through ACH. Even though the form is simple, you can ask your finance team to help the other employees fill it out correctly and answer any questions they have.

Step 2: Check the information on the form.

The following are the most essential points:

1. More information about the account: An employee's pay can be sent to multiple accounts.

2. Account numbers: If an employee wants to get part of their pay in a different account, they must give the account numbers for both accounts.

3. Type of account: checking or savings.

4. Amount Deposits: If employees want to get their pay in two different accounts, they should enter the percentage or dollar amount they want for each account.

5. A bank's routing number

6. Checks that have been canceled: The employee must include a canceled check for each account where the money will be deposited.

7. Employee IDs: The last option on this form is for the employee to enter their ID for internal use.

You can ask your employees to double-check the information on this form. If their information is wrong or inconsistent, they won't get their pay as they should. Now, follow the steps below to complete the QuickBooks Direct deposit form.

Step 3: Fill in the details of your Payroll in QuickBooks

Once you have all the necessary information, you can put it in QuickBooks' payroll management tab. The following are the steps:

1. Firstly, choose Employees from the Workers (also called Payroll) menu.

2. Secondly, click on the name of the worker whose information you want to add.

3. Then setting up direct deposit for a new employee, you can make a new entry by clicking on the Add New Contact/Employee option.

4. After that, click the Edit button when you've found the right worker.

5. Choose the right choice from the drop-down menu among the following:

• Direct Debit

• Two accounts get money sent straight to them (If your employee has entered two account details to receive their paycheck)

• Check Balance Direct Deposit

1. Enter the information about their bank account from the employee's direct deposit form.

2. Check that everything is correct before you click the "Done" button.

Wrapping Up

Now you know how easy it is to use the QuickBooks Direct Deposit form for employees. We tell you how to set up the form in easy steps easily. But if you want to know how much the form of QuickBooks direct deposit costs, you can talk to one of our ProAdvisors to find out. Thank You!

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